SC Privacy Policy

Schools Computing Privacy Policy 

The safety of your personal information is something that we take seriously, and we are committed to protecting and respecting your privacy. This updated Privacy Policy has been written in accordance with GDPR.

This Privacy Policy explains how we use, process and protect your personal information for the purposes of communications, marketing and delivery of certain services. This includes data which we gather from you for email updates that we send, the use of our website and at events run by us  which you attend. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.

If you have any questions about what we have set out below then please contact us at info@schoolscomputing.co.uk 

How do we collect your personal information?

Personal information is anything that can identify you, for example your name, email address, how you found out about our services, or how you’ve accessed our sites. We collect information about you if you:

  • receive our newsletters
  • accessed our website  
  • attended one of our events
  • Become a member of one of our memberships eg SEND, Subject leadership

 

When you subscribe to newsletters or emails from us, we require:

  • your name
  • your email address (where possible your professional/school email)
  • in some cases, information about your organisation and role

We will collect this information as part of your subscription to our mailing lists.

A subscription to our mailing lists means that you will automatically receive newsletters about Schools Computing news, events and information that, we believe, is beneficial to the school, eg offers, reports, competitions.

We make sure that our consent process is double-opt in, which means that your consent is validated before we send any communications to you.

You may withdraw your consent at any time by using the ‘unsubscribe’ link on any of our newsletters.

If you unsubscribe from our emails or withdraw your consent for us to use your personal information in this way, we will retain your information within our systems to prevent emails from being sent to you by us. We will retain this information only for as long as we require it for these purposes.

Our newsletters may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites should have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

If you have accessed our website

For security purposes we do collect some personal information about you, for example your IP address. This is so that we can block someone if they try and get into our site.  

Browsing our website

Whilst using our website we collect anonymous information about your browsing session to help us improve our website. We are committed to ensuring that this information is collected, stored and used in an ethical way which observes UK data protection legislation.

We use a tool called Google Analytics to collect this data. All of the data is stored securely on Google’s servers. In order to track your browsing across sessions, Google analytics will place a ‘cookie’ on your machine (a small text file that websites use to track and remember information across several browsing sessions). You can tell your web browser not to accept cookies if you don’t your data to be collected in this way (refer to your web browser’s help file for more information).

For further details on Google Analytics, and the Google Analytics privacy policy, please visit the Google Analytics website.

The kind of data we collect includes the pages that you visit on the UK Safer Internet Centre website, the number of times that you visit them, your operating system, your screen resolution, the version of your web browser and the country you’re visiting from.

This data helps us:

  • To plan for website developments
  • To identify and better promote our most popular content, and likewise, our less popular content
  • To identify periods of heavy site usage, to help forecast when is best to perform maintenance work on our server.

The use and storage of any personal information within the website will be based on legitimate interests. The legitimate interests we are pursuing are the operation of our website and provision of our services.

We will retain this information only for as long as we require it for these purposes.

We will store information you provide to us on our secure servers or on secure servers provided by our service providers. All data will be stored within the EEA.

Linking to other websites

Our website may, from time to time, contain links to and from the websites of third parties. You can also share articles or features of our website through other sites such as Facebook or Twitter. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

If you have attended one of our events    

When you attend one of our events, we require:

  • your name
  • your email address (where possible your professional/school email)
  • in some cases, your postal address (usually your school address)
  • in some cases, information about your organisation and role 
  • in some cases, payment information

We will collect this information as part of your confirmation of attending an event.

Our use and storage of personal information in relation to events is based on your consent for us to do so.

We use this personal information to effectively organise and administer the event. Personal information will only be shared with other organisations where it is necessary to do so for this purpose. This includes, for example, providing the names of attendees to venues we are using.

We will retain this information only for as long as we require it for these purposes.

We only publish your organisation and logo with your consent and in relation to the activity or event you have said you are supporting. We will not use any of the above information for any other purposes unless you have consented to it.

How do we share your information with other companies or organisations?

We do not provide any personal information to third parties for commercial purposes, so we will never rent or sell your personal information to other organisations.

We may share your personal information with a third party if:

  • it is required or authorised to do so by law
  • it is necessary to enforce or apply our terms and conditions and/or other agreements; or to protect the rights, property, or safety of SchoolsComputing, our customers, or others
  • it is required to arrange attendance at an event or similar
  • we have your consent to do so

Your Rights

Where we use or store personal information relating to you, you have the following rights:

  • the right to be informed how your personal information is being collected, used or stored by us. This Privacy Policy advises you of this.
  • the right to access the personal information we hold which relates to you
  • the right to object to direct marketing by unsubscribing from it
  • the right to object to processing carried out on the basis of legitimate interests
  • the right to erasure of information we use or hold that relates to you
  • the right to data portability, so you can obtain or reuse your personal data for your own purposes across different services from one IT service to another in a safe and secure way
  • the right to have your data changed if its inaccurate or incomplete
  • the right to have your data restricted or blocked from our processing

These rights apply to certain situations, but do not apply to others. The Information Commissioner’s Office’s guidance on each of the rights can be found here. If you do want to exercise any of these rights then please contact us at info@schoolscomputing.co.uk

Personal data breaches

We take any suggestion of a personal data breach seriously and will fully investigate it. As per the requirements of GDPR, we will alert the ICO within 72 hours if we believe a breach has occurred, and depending on the circumstances, also contact those who may be impacted.

You can learn more about the obligations of organisations regarding personal data breaches on the ICO’s website here.

Where we feel it necessary in the event of a breach, we may employ an external independent Data Protection Officer to investigate the matter on our behalf.

Complaints

If you are concerned about any aspect of our processing or personal information, please contact us at info@schoolscomputing.co.uk 

Should we fail to resolve your concerns, you have the right to complain to the Information Commissioner’s Office.

Contacting Us

Please read this notice carefully and contact us if you have any queries by emailing us at: info@schoolscomputing.co.uk

Changing this policy

We reserve the right to change this Privacy Notice from time to time and suggest therefore that you review it periodically. We will make sure that if we do change this policy then it will be in accordance with GDPR.

This version of the Privacy Notice was last updated on 25 May 2018.